Job Title: HR Systems and Operations Coordinator
Reports To: Human Resources Manager, USA
Status: Full-time, Hourly, Non-Exempt
Salary Level: Level M
Location: Byron Center, MI (hybrid)
PURPOSE:
The HR Systems and Operations Coordinator will support and enhance HR operations, focusing on the maintenance and improvement of HR systems (HRIS), processes, and applications to ensure efficient, accurate, and compliant HR services. This role will work closely with the HR Manager and other team members to execute essential HR functions effectively.
We do not discriminate based on disability, culture, ethnicity, or gender, and welcome and encourage people from diverse backgrounds to apply.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• HRIS Management: Assist in overseeing and maintaining the functionality of the organization's HR Information System (HRIS), including system configuration, database management, troubleshooting, and implementation of updates and improvements in coordination with the HR Manager.
• System Customization & Optimization: Support the customization of the HRIS and other systems to meet organizational needs, ensuring integration with payroll, benefits, recruitment, and other HR modules, under the guidance of the HR Manager.
• User Access & Security: Manage user permissions, access levels, and system security settings, ensuring data integrity and confidentiality by implementing best practices in HRIS security as directed by the HR Manager.
• HRIS Training & Support: Provide training to staff on HRIS usage and functionality. Develop user guides, training materials, and documentation to support system users, while also troubleshooting and providing support for system-related issues.
• Data Reporting & Analysis: Generate, interpret, and distribute key HR reports (e.g., headcount, turnover, performance metrics, etc.) in collaboration with the HR Manager. Assist in preparing government compliance reports and conducting regular audits of HR data for accuracy.
• HR Operations: Facilitate the processing and documentation of employee lifecycle changes, including new hires, transfers, promotions, terminations, and salary adjustments. Ensure all HR files and records are updated accurately and timely.
• Compliance Audits: Conduct regular audits of HR files and records to ensure compliance with organizational policies and legal requirements, reporting any discrepancies to the HR Manager for resolution.
• Process Improvement: Assist in evaluating and recommending improvements to HR operational processes to enhance efficiency, collaborating with the HR Manager and team to implement necessary workflow changes or system upgrades.
• Other Duties: Perform additional HR-related tasks as assigned to support overall HR operations and objectives.
SUPERVISORY RESPONSIBILITIES:
None
KNOWLEDGE, SKILLS, ABILITIES REQUIRED:
The requirements listed below are representative of the knowledge, skill and/or ability required.
• Strong commitment to World Renew’s mission and values, with active involvement in a local Christian community.
• Ability to respect and support the mission, vision, and values of the CRCNA and World Renew.
• Demonstrated commitment to contributing to a work environment that values diversity, inclusion, and equity.
• Strong analytical and problem-solving skills with a focus on continuous improvement.
• Proficiency with HRIS systems, MS Office Suite (especially Excel), and database management.
• Ability to generate, analyze, and interpret HR data and reports.
• Strong communication skills, both verbal and written, with the ability to train and support system users at all levels.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to collaborate effectively across teams, including HR and other departments.
EDUCATION AND EXPERIENCE:
• 1-2 years of experience in human resources, HRIS administration, or related HR operations roles.
• High school diploma or similar required; Associate degree or higher preferred in Human Resources, Information Systems, or related field.
• Experience in HRIS implementation is preferred.
• Experience in managing HRIS or similar HR-related systems required.
• Strong computer and technical proficiency, with the ability to quickly learn new software applications and systems.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Traditional office setting with attached warehouse.
• Some work from home.
With World Renew's commitment to Core Humanitarian Standard and Safeguarding responsibilities, as part of the recruitment process, a successful candidate can expect to go through a thorough background check.
Why Work with World Renew? Values Flexibility! Effective January 2022 full-time positions transitioned to a 36-hour workweek (1,872 hours annually) with Fridays being 'Focus Fridays' #nomeetings
• Work that follows a relentless mission to end hunger and starvation in the world
• Full-Time Flexible Work Arrangements
• Generous Vacation and Holiday Time
• Embraces diversity, equity, and inclusion.
• Benefits include Health, Welfare, & Retirement
• Professional Development Opportunities
• Contributing to an organization that is making an impact in the world
• Up to 1 week of paid time off for voluntary mission/service project trip.
World Renew is its own 501(c)(3) nonprofit organization and is governed by its U.S. and Canadian Boards of Directors.